Signing up for Group Classes & APEX Events
🧭 Summary
This card provides guidance for Nox Group employees on signing up themselves and guests for group workout classes and events at The APEX, including the necessary steps, roles, and responsibilities. It emphasizes the importance of respecting the facility, registering in advance, and notifying the Wellness Team if unable to attend.
🏋️♂️ Purpose
This card guides employees through the process of signing up for workout group classes and events hosted at The APEX.
🎾 Scope
Anyone interested in participating in group workout classes or events held at The APEX. Employees and friends/family are encouraged to participate.
🧑🏻🤝🧑🏾 Roles and Responsibilities
As an employee of Nox Group and user of The APEX:
- Treat the facility with respect
- Clean up after yourself
- Return items to their original place
- When you bring guests:
- Be present with your guests at the facility
- Ensure guests follow the rules
- Follow the Guest Check-In process
- Assist guests with signing the waiver if needed
- Register in advance for workout classes and events on the APEX calendar
- Secure spots for yourself and your guests by signing up online through The APEX website.
- Follow the provided instructions carefully when registering for events.
- Contact a Wellness Team member if you’re unable to attend.
The APEX is intended to provide benefits and support personal growth. However, it should not interfere with your ability to meet job expectations or fulfill work responsibilities. Please ensure that participation in APEX activities is balanced with your professional commitments to maintain productivity and performance at work.
👣 Procedure (Instructions)
Signing up for Group Workout Classes and Events
Preliminary Steps
- Ensure you and your guests (if applicable) both have signed an APEX waiver
Step 1: Navigate to The APEX Website's Calendar
Step 2: Signing Up
- Select your desired session(s) by navigating to the date.
- Click on the workout class/event you plan to sign up for. If you're signing up for workout classes select the time that works best for you.
- Please enter the number of attendees, your employee email, and confirm your attendance by selecting Yes. Click Next to proceed.
To add this to your Outlook calendar, select +iCal/Outlook export and click on the download in the top right corner. Outlook will open an appointment series, where you can either click Save & Close to create a recurring event or select Edit Recurrence and click Remove Recurrence for a one-time booking. Instructions below on how to manually add this into your calendar.
- If you’re signing up just for yourself for a workout class, you’ll be prompted to enter your first and last name. If you’re bringing guests, enter your information, uncheck the box labeled Fill other attendees' information like the first form, and then provide your guest(s) details. Click Submit when finished.
For events hosted at The APEX, be sure to follow the specific instructions provided, as you may need to enter information in a specific way for both yourself and your guests. Click Submit when finished.
- After submitting, you’ll be directed to the page below, confirming your successful sign-up.
Step 3: (Optional) Block off class/event time in your Outlook Calendar
Once you have finished signing up, block off class/event time in your Outlook Calendar (this only needs to be done if you did not complete this step earlier). Blocking off workout time in your work Outlook calendar helps you:
- Prioritize Your Health: Treat your workout as a commitment, just like any other important meeting.
- Avoid Scheduling Conflicts: Prevent others from booking meetings during your planned workout time.
- Boost Productivity: Taking time to recharge can improve focus, energy, and overall productivity.
- Maintain Work-Life Balance: Setting this boundary encourages a healthier balance between work and personal well-being.
- Stay Consistent: A calendar reminder keeps you accountable and reinforces the habit of regular exercise.
How to Create an Appointment
- From your Calendar folder, select New Appointment or click Ctrl+N.
- Enter a subject, location, start time, and end time.
- Set yourself to Busy during this time.
- Set a reminder to ensure you’re prepared for class.
- Select Save & Close to save your appointment.
Please sign up for classes and events as early as possible to help your Wellness Team prepare for the expected attendance. If you’re unable to attend, kindly notify your Wellness Team.
Group Workout Schedule
Please arrive 5–10 minutes before class to give yourself enough time to change into your gym attire and stretch. Classes start promptly at the time listed below.
Day | Class | Time |
Monday | APEX Hybrid Class (Legs) | 11:00 AM - 12:00 PM |
Yoga Class | 3:00 PM - 3:50 PM | |
APEX Hybrid Class (Legs) | 4:00 PM - 5:00 PM | |
Tuesday | APEX Hybrid Class (Chest/Back/Core) | 11:00 AM - 12:00 PM |
APEX Hybrid Class (Chest/Back/Core) | 3:45 PM - 4:45 PM | |
Wednesday | APEX Hybrid Class (HIIT) | 11:00 AM - 12:00 PM |
APEX Hybrid Class (HIIT) | 3:45 PM - 4:45 PM | |
Thursday | APEX Hybrid Class (Arms/Core) | 11:00 AM - 12:00 PM |
APEX Hybrid Class (Arms/Core) | 3:45 PM - 4:45 PM | |
Friday | APEX Hybrid Class (HIIT/Legs) | 11:15 AM - 12:15 PM |
Employees attending the group workout classes will be prompted to sign up for our workout app CoachMePlus, a platform that provides personalized training plans, tracks performance metrics, and offers real-time feedback to optimize progress. Learn how to navigate the app here: Navigating Coach Me Plus
📚 Explore Related Insights
The cards below provide easy access to instructions for using The APEX. Click to learn how to check in, access the facility, sign up for APEX Coaching, and navigate the CoachMePlus app.
❓FAQs
Do employees and guests need to sign a waiver before participating in any group workout class/event?
Yes, both you and your guests must complete an APEX waiver before attending any classes or events.
Do I need to follow any special instructions for events?
Yes, most events will require you to enter information in a specific way for both yourself and your guest(s). Be sure to follow the provided instructions carefully. Reach out to a member of the Wellness Team if you have any questions.
What do I do if I can no longer attend a group workout class/event?
If you are unable to attend, please notify a member of the Wellness Team at your earliest convenience.
What should I do if a class or event is no longer listed on The APEX calendar? (e.g., Monday's 3 PM yoga session)
If a class or event is canceled, the Wellness Team will remove it from the calendar. If you were previously signed up, a Wellness Team member will contact you directly to inform you of the cancellation.
Do I need my manager's approval to use The APEX during work hours?
Always communicate with your leader to ensure approval!
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